Monday, April 21, 2014

New Feature: Member Database Configurator

A large part of workforce management is tracking an endless amount of employee information. Every service is different and requires a different set of employee data. Aladtec's Member Database is the perfect tool for storing and viewing this information because of its extreme flexibility.  

To set up the Member Database for your unique needs, use our Member Database Configurator. The Configurator lets you choose the exact employee information to be stored and how it will be organized.  

The Member Database Configurator

Where is the Configurator Located?

As an administrator, login to your system and hover over Members. Select Member Database Configurator.

How Do I Use The Configurator?

The Configurator is based on Sections and Fields. The first section is generated automatically and included with all systems. It includes required information and can not be removed.  


Custom Sections can be added by simply dragging one in from the list on the left. By clicking the drop down menu in the upper right of each section, there can be up to three columns, giving more flexibility to arrange data.


A variety of fields can be added to each section by simply dragging them from the list on the left into a section. Fields can be rearranged by dragging them within sections.  

Drag and Drop

The available Fields are as follows: 
  • Text (names, address, job title, etc.)
  • Select List (uniform size options, gender, etc.)
  • Multi Option (qualifications, etc.)
  • Date (Date of Birth, training dates, etc.)
  • Date Expiration (certifications, driver license expiration, etc.)
  • Number (employee ID, state ID license, etc.)

Edit the details of a field by hovering over the field and clicking on the pencil icon. Depending on the type of field, there are various options that can be configured, including the ability to make required fields. 

In Closing...

We hope you find an improvement in your day-to-day tasks with the Member Database Configurator. If you have any questions, please feel free to give our support line a ring at 888-749-5550. Have a great day!

Wednesday, April 16, 2014

"Quick Tip: How to Track Shift Trades While Crediting the Originally Scheduled Employee"

If your department allows employees to trade, swap or giveaway shifts yet you continue to pay the person who was originally scheduled to work, you should try one of these methods for tracking trades while still crediting the hours worked to the original person.

Take a look at these tutorials:

Method #2:

As always, please contact our helpful Tech Support Team with any questions.

Call:  888-749-5550 or Email:

Tuesday, January 28, 2014

Video: Employee Scheduling Pain Points Cured With Online Crew Scheduling & Workforce Management System

Video Customer Report

“EMS Manager cut the amount of time 

we spent on the schedule dramatically, 

it’s a 10th of what it was before!”

Thursday, December 12, 2013

Monday, November 25, 2013

An Easy Change to Save a Ton of Time and Improve Agency Communications...

Here's How Eric Strout Made Improvements at Two Agencies Where He is the Chief...

For a video transcript of this interview please click this link:

Thursday, November 14, 2013

Press Release: EMS Captain Saves His Department Over One Week a Year in Labor Costs

 Fountain EMS- North Carolina

Hesitancy to switch from a handwritten calendar 

to an online employee scheduling system

was erased with a simple 30 minute tutorial.

November 14, 2013 - Often people are reluctant to change an administrative process because they aren’t comfortable with the technology involved, or they think their system “is good enough” the way it is. But when they see other organizations making a successful change to save time and money…they often decide it’s time to jump on the bandwagon.

“Previously we created the schedule by hand and simply wrote the “on-call” people's names on a blank calendar, then we scanned it and emailed it to everybody,” shares Captain George Bell, Fountain EMS, Fountain, North Carolina. “I heard about EMS Manager from several medics who work at other stations where it is used for scheduling and tracking. I was afraid to try it because I thought it might be too hard to learn and to use, but our sales rep Ericka solved that problem with our initial 30 minute tutorial phone call.  Then we tried the free trial to EMS Manager and we were sold.”

The best thing about EMS Manager, according to Captain Bell, is he can now produce the monthly schedule in about 30 minutes to an hour instead of the six hours he previously spent. He states, “The schedule is very easy to change, when necessary, and everyone gets the updates pretty-much instantly!”

Captain Bell also indicates that since he doesn’t spend much time working on scheduling anymore, he finds it's much easier to stay on top of the required DEA reports, financial reports and other paperwork he is responsible for.

EMS Manager is a subscription based online employee scheduling and workforce management system designed specifically for the EMS sector.  It can be customized to fit the needs and requirements of any size agency.  The annual subscription fee to access the cloud based software is determined by the number of members accessing the system, so it is affordable for any size department.

“I think one of the most popular things about EMS Manager for our organization is the fact that anyone with a smartphone can easily look at the schedule at any time, and the system also automatically updates their Outlook calendar. Since EMS Manager is a subscription based product it meant we were still able to afford it after our budget had already been set.  We didn’t have to wait until the next year to plan for it,” Captain Bell concludes. “EMS Manager is certainly
expertly written and very easy to use.”

About Fountain EMS: This agency covers approximately 1,000 people in their district with 14 paid members and three volunteers.  When needed, they also cover all of Pitt County which has about 100,000 residents. The town is part of the Greenville Metropolitan Area located in North Carolina's Inner Banks region which is one of the fastest growing areas in the state.

About Aladtec, Inc.: This company is a proud provider of web-based software solutions for online employee scheduling and workforce management applications. The company’s flagship products, EMS Manager and FIRE Manager, are leaders in the public safety sector. Together with their newest product, Zanager, they serve more than 1,000 EMS agencies, fire departments, police departments and other businesses. Over 60,000 employees use Aladtec’s online employee scheduling and workforce management products. Aladtec is headquartered in Hudson, Wisconsin. For more information, visit

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